Administrative Assistant

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Always Connecting, Always Evolving.

TECHEAD is seeking qualified applicants for the following Full-time position – Administrative Assistant / Kinsale VA – (JOB-22096). If you are looking for a new opportunity and this position looks to be a fit, please apply to see the TECHEAD difference that has made us successful for 30+ years!

You can find more about our team and values by checking us out at TECHEAD.com or on Glassdoor

Job Description:

Job Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant to join one of our clients teams in Kinsale, VA. This role is the backbone of our daily financial and regulatory operations. You will be responsible for managing accounts payable, ensuring the accuracy of vendor billing, and handling critical state and federal reporting for our oyster harvesting operations.

This is a “boots-on-the-ground” administrative role in a unique, rural maritime environment. If you enjoy repetitive, necessary work that requires a “detective’s eye” for detail, you will thrive here.

• Hours: 9:00 AM – 5:00 PM, though we offer flexibility for the right candidate.

Key Responsibilities:

• Billing Management: Process all incoming bills (paper and email). You will piece together bills, provide proof of billing, and code them into the system for accounting.
• Vendor Relations: Work closely with mechanics, utility providers, and freezer maintenance teams to verify work was completed correctly before issuing payment.
• Auditing: Review invoices to identify and correct overbilling or errors—protecting the company’s bottom line is a priority.
• Collaboration: Coordinate daily with the leadership team to prepare bills for payment and check signing.
• VMRC Compliance: Accurately report harvest data and legal filings to the Virginia Marine Resources Commission (VMRC).
• Tally Sheet Processing: Upload data from public and private oyster ground tally sheets into the VMRC system.
• Regional Reporting: Prepare handwritten reports for the Potomac River Fisheries Commission and manage physical mailings.
• Ground Records: Maintain precise year-round records of oyster planting and harvesting across all company grounds.
• Team Liaison: Work directly with our watermen and management (Greg) to track daily activities and logistics.
• Process Management: Follow established “fill-in-the-blank” computer workflows to maintain organizational consistency.
• Pace: The workload is steady and manageable, with high importance placed on consistency.

Qualifications

• Strong Attention to Detail: You are the type of person who catches the small errors others miss.
• Computer Proficiency: General computer experience is required. Experience with Peachtree is a plus but not mandatory.
• Collaborative Spirit: You must work well with others and be comfortable communicating with everyone from field staff to vendors.
• Reliability: You appreciate the importance of repetitive, essential tasks and take pride in completing them accurately every day.
• Industry Context: No prior knowledge of the seafood business is required—we will train you on our specific processes.

TECHEAD’s mission is to make our on-site associates successful by placing them in the right environment so they can grow and prosper. How we treat and respond to our clients and employees is a reflection of who we are and makes us stand out from the rest. Keeping our business focused on building and maintaining relationships with our employees and clients is the key to our success. We won’t strive for anything less.

TECHEAD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

For more information on TECHEAD please visit www.techead.com.

No second parties will be accepted.

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